List of Key Elements to Consider for Wedding

Venue: Ensure that the venue is confirmed and properly set up, including seating arrangements, decorations, and any specific requirements you discussed with the venue staff.

Timeline: Create a detailed timeline for the day, including the arrival and departure times for vendors, the ceremony start time, the reception start time, and any other significant events throughout the day.

Vendors: Coordinate with all the vendors involved, such as the caterer, florist, photographer, DJ/band, and transportation services. Confirm their arrival times, specific requirements, and any necessary payments.

Ceremony: Double-check the ceremony details, such as the order of events, readings, music, and any special requests from the couple. Ensure that the necessary items, such as the rings, marriage license, and any ceremonial props, are ready.

Reception: Confirm the seating plan and ensure that tables, chairs, linens, and table settings are properly arranged. Coordinate with the catering team for meal service, including dietary restrictions and special requests. Ensure that the entertainment and sound systems are in place and functioning correctly.

Decorations: Ensure that all decorations are set up as planned, including centrepieces, floral arrangements, signage, and any additional decor elements. Double-check the lighting and any special effects you have arranged.

Wedding Party: Communicate with the wedding party and make sure everyone is aware of their roles and responsibilities. Coordinate with the maid of honour, best man, and any other key individuals involved in the ceremony or reception.

Guest Experience: Consider the comfort and experience of your guests. Make sure there are clear signs directing them to the venue, restroom facilities, and any other important areas. Provide necessary amenities, such as seating, shade, and refreshments, especially if the wedding is outdoors.

Contingency Plans: Prepare backup plans for unexpected circumstances, such as weather changes or vendor delays. Have alternative options available for outdoor ceremonies or receptions.

Communication: Ensure that you have open lines of communication with the venue staff, vendors, wedding party, and close family members or friends who may need to be involved in decision-making during the day.

Cake Stand: A decorative stand or platform on which the wedding cake is displayed.

Cake Knife and Server Set: Special utensils used for cutting and serving the wedding cake.

Guest Book: A book or alternative creative item for guests to sign and leave messages for the couple.

Toasting Flutes: Special glasses for the couple to use during the toasting ceremony.

Place Cards: Small cards or tags indicating seating arrangements for guests.

Table Numbers: Numbers or unique identifiers to help guests locate their assigned tables.

Escort Cards: Cards that direct guests to their specific table or seating area.

Wedding Favors: Small gifts or tokens of appreciation for guests to take home as a memento.

Unity Candle: A decorative candle used in certain wedding ceremonies to symbolise the joining of two families.

Card Box: A container for guests to place their well wishes, cards, and monetary gifts.

Signage: Signs for directional purposes, such as indicating parking areas, restrooms, and ceremony/reception locations.

Ring Pillow or Box: A small pillow or box used to hold and present the wedding rings during the ceremony.

Bridal Emergency Kit: A collection of essential items for any unexpected mishaps, such as safety pins, stain remover, band-aids, and a sewing kit.

Photography Shot List: Provide a list of specific shots or moments you want the photographer to capture during the day, such as first look, family portraits, or specific locations.